Remote Online Notary

The biggest change that has occurred in the notary business is the requirement for the signer to personally appear before the Notary at the time of the notarization. Until recently that requirement meant that the signer had to be in the physical presence of the Notary so they could communicate directly, face to face with each other.

With Remote Online Notarization (RON), states have broadened that definition. Now, that face-to-face contact can be satisfied online using audiovisual technology such as a webcam. The signer can be in another town, another state or even another country.

For signers, there are no restrictions on where they can be. A signer literally can be anywhere in the world and still get their document notarized remotely. A Notary, however, must be physically located in the state where they are commissioned.

Remote online notarization is not permitted in all U.S. jurisdictions. Twenty-two states have enacted remote online notary legislation and over 30 RON bills were introduced in more than 20 states in 2019.

 Below is a summary with screenshots that shows how the Remote Online Notary (RON) process works.  Please feel free to contact us directly with questions.

1. Identity Verification is the first step in the Remote Online Notary process. The signer’s driver’s license and photograph are captured and verified.

2. Next Sally joins the Notary, Facilitator and Spouse in a fully audited live session to notarize the form.

3. The parties are in the conference together and are able to collaborate and complete forms together.

4. When the form is complete and in good order, the Notary kicks off the Remote Online Notary signing ceremony. Sally signs while the Notary witnesses. Next the Spouse applies his signature and finally the Notary signs as a witness.

5. Once the signers have signed, the Notary applies his seal to memorialize the notary session.

5. All events are recorded and stored for compliance purposes.

Please contact us with any questions or discussion about Remote Online Notary. We would love to bring you up to speed!